Brooksby Hall Website and Weddings and Large Events Terms and Conditions


Website Terms and Conditions

Welcome to our website. If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Brooksby Hall’s relationship with you in relation to this website.

The term Brooksby Hall or ‘us’ or ‘we’ refers to the owner of the website whose registered office is Brooksby, Melton Mowbray, Leicestershire, LE14 2LJ. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

  1. The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  2. Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  3. Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  4. We make every reasonable effort to ensure that this Website is free from viruses and other malicious or harmful content. However, we cannot guarantee that your use of this Website (including any content on it or any website accessible from it) will not cause damage to your computer or other device. It is your responsibility to ensure that you have the right equipment (including antivirus software) to use the Website safely and to screen out anything that may damage or harm your computer or other device. Except where required by applicable law, Brooksby Hall shall not be liable to any person for any loss or damage they suffer as a result of viruses or other malicious or harmful content that they access from or via the Website.
  5. This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  6. All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
  7. Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  8. From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  9. You may not create a link to this website from another website or document without Brooksby Hall’s prior written consent. Please send all requests to the Marketing Manager for review at marketing@brooksbymelton.ac.uk.
  10. Where financial transactions with Brooksby Hall are undertaken then the following additional terms and conditions apply:
  11. Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales.

Weddings and Large Event Booking Terms and Conditions

1 – General

i. These Terms and conditions constitute part of our contract:

ii. “Client” means the company, firm body or person purchasing the Services

iii. “Brooksby Hall” means Brooksby Hall (trading as Brooksby Enterprises) and or the rooms specified in the Event Agreement.

iv. “Services” means the services to be provided by Brooksby Hall to the Client as set out in the Event Agreement.

v. Event bookings are not transferrable under any circumstances without the prior consent of Brooksby Hall.

vi. The “Exclusive Use” of Brooksby Hall refers to the individual client event booking and the terms which have been agreed in relation to that.

2 – Charges and Payment

i. The price of the Services (“the Price”) is that which is set out in the Event Agreement issued by Brooksby Hall.

ii. Brooksby Hall reserves the right to amend the Price upon written notice to the Client in order to reflect any changes in costs beyond the reasonable control of Brooksby Hall (Including changes in VAT rates). The Client will be asked to confirm acceptance of the increased price.

iii. Payment for the Services must be made in pounds sterling.

iv. The Client shall not be entitled to withhold payment of any amount payable under the Contract because of any disputed claim of the Client in respect of defective services or any other alleged breach of Contract nor shall the Client be entitled to set off against any amount payable under the Contract, any monies which are not then presently payable by Brooksby Hall or for which Brooksby Hall disputes liability.

v. Brooksby Hall shall request that the Client provide us with details of a credit card before the Event commences. In providing that information the Client is providing Brooksby Hall with his/her express authority to settle any outstanding account at the conclusion of the Event by way of a debit transaction from that credit card account.

3 – Numbers

i. The “Booked Number” is defined as the total number of guests stated on the Event Agreement.

ii. The Client will confirm to Brooksby Hall no less than 28 days in advance of the final numbers of guest attending the Event. A booking is accepted on the basis that a minimum number of guests will be attending the Event. The amount payable by the Client will be calculated on such minimum number or the number actually attending the Event, whichever is the greater.

iii. No charge will be levied for a reduction in numbers from the Booked Number provided that:

a. The reduced number of guests is no less than 5% of the Booked Number, and

b. The reduced number is no less than the minimum numbers set out as above.

iv. The Client notifies Brooksby Hall in writing of the reduced number no less than 28 days prior to the Event.

v. For Saturday Event bookings between April and September a minimum number of 60 guests with a minimum charge of £37.15 per person will apply

4- Prices

i. For Saturday Event bookings between April and September that continue into the evening, a buffet must be supplied by Brooksby Hall. A minimum price of £9.95 per head, for 75% of at least 80 evening guests, must be catered for, or a room hire charge will apply.

ii. For Saturday Wedding bookings between April and September a minimum number of 60 day guests with a minimum charge of £37.15 per person will apply to the wedding breakfast.

iii. Events that are booked on a bank holiday or the 31st December will be charged at the same rates as Saturday Event bookings between April and September.

5 -Payment Terms

i. A deposit of £500.00 is required within 14 days of the written confirmation to secure a provisional booking. This deposit will not be refunded under any circumstances.

ii. No less than 21 days prior to the event, the remainder of the total bill must be paid.

iii. Brooksby Hall reserves the right to cancel the contract if the above payment terms are not followed.

6 -Cancellation of the event

i. Cancellation of the Event must be informed to Brooksby Hall by Client in writing

ii. If the period of notice is more than six calendar months then only the deposit will be forfeited.

iii. If the period of notice is between six calendar months and 90 days then in addition to the deposit a cancellation charge equivalent to 25% of the anticipated final cost of the Event shall be payable

iv. If the period of notice is between 90 and 30 days then in addition to the deposit a cancellation charge equivalent to 50% of the anticipated final cost of the Event shall be payable

v. If the period of notice is 30 days or less then in addition to the deposit a cancellation charge equivalent to 75% of the anticipated final cost of the Event shall be payable.

vi. Should Brooksby Hall for reasons beyond its control, need to make any amendments to the Contract, it reserves the right to offer an alternative choice of facilities.

vii. Should the Client make significant changes to the Contract, this may result in amendments in the applicable rates and/or facilities offered by Brooksby Hall.

viii. Brooksby Hall reserves the right to change the agreed function rooms with appropriate discussion, if booked numbers do not reach the minimum number and will keep the Client informed.

ix. Brooksby Hall may cancel the contract if the booking might, in the reasonable opinion of the Brooksby Hall management, prejudice the reputation of Brooksby Hall or Brooksby Melton College, or;

x. if any part of it is closed or damaged due to circumstances beyond its reasonable control, or;

xi. if the Client is more than 30 days in arrears in payment to Brooksby hall for previously supplied Services, or;

xii. if the Client becomes insolvent or enters into liquidation, receivership or administration, or;

xiii. The Client is not abiding with the terms of the Contract.

7 -Arrival/Departure

i. Brooksby Hall must be informed of the wedding ceremony or event time at the initial booking stage.

ii. Timings cannot be altered without prior consent of Brooksby Hall. It is the policy of Brooksby hall to inform the client of any other event taking place on the same day. Should this occur Brooksby Hall will ensure that we adhere to the terms which have been agreed in relation to the individual Client’s event.

iii. All Events must terminate within 15 minutes of the agreed time.

iv. Accommodation provided as detailed with the Event Agreement must be vacated by the time specified.

8 -Outside Contractors

i. Should the Client wish to employ the services of any outside contractor other than those arranged by Brooksby Hall, it undertakes to indemnify Brooksby Hall against any claims, costs, damages or expenses made, or suffered by it howsoever resulting from an act or default by any of its servants of caused by any equipment supplied by it or them. This indemnity is also to include cover under the Health and Safety at Work Act 1974. Any outside contractor employed by the Client must comply with appropriate legislation including the Fire Precautions Act.

ii. All electrical contractors must be NICEIC, EEA or IEE registered. Brooksby Hall must have written evidence from the Client to support this prior to any work commencing.

iii. It is vital to ensure that contractors invited to carry out work do not compromise Brooksby Hall by neglecting to observe safe working practices, as Brooksby Hall cannot accept any responsibility or liability for any outside contractor employed to carry out work on behalf of the Client.

iv. Any work must be agreed by Brooksby Hall in advance.

9 -General

i. Brooksby Hall reserves the right to refuse any externally arranged entertainment, services or activities that the Client may have arranged, and cannot accept liability for ay resultant costs.

ii. Should any of the guests of the Client be unable to correct any aspect of poor behaviour, or activities unacceptable to Brooksby Hall, Brooksby Hall reserves the right to terminate the Contract. Should this occur, no monies will be refunded to the Client. Brooksby Hall’s decision is final.

iii. The costs of repairing any damage caused to any of the properties, contents or grounds belonging to Brooksby Hall, or Brooksby Melton College by the Client or its guests, must be reimbursed to Brooksby Hall by the Client.

iv. No wines, spirits or foods brought into Brooksby Hall may be consumed without the permission of Brooksby Hall.

v. Brooksby Hall will not be liable for any failure to provide or delay in providing services, food or beverages as a result of events or matters outside its reasonable control.

vi. Brooksby Hall must comply with certain licensing and statutory regulations and requires the Client fulfil its obligations (as notified to it from time to time) in this respect.

vii. Brooksby Hall is concerned for the health and safety of its guests and Brooksby Hall. The Client is required to obtain the prior written approval of Brooksby Hall if it wishes to fix items to the walls, floors or ceilings.

viii. Unless specific security arrangements are made with Brooksby Hall, Brooksby Hall accepts no responsibility for any Client equipment or other Client property left at Brooksby Hall.

ix. Any property left after the wedding or event must be collected within 48 hours unless agreed otherwise with Brooksby Hall in writing. Any remaining items will be disposed of following this 48 hour collection period.

When booking your wedding or large event you will need to sign a copy of the terms and conditions to confirm that you have read, understood and agreed to them.

Small Events Terms and Conditions will be provided by your event organiser following your enquiry.

Contact Us

Call us on 01664 855262 or email us